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Office Tools and Technology that Can Help Your Business to Be Productive

8 January 2018 No Comment

Have you recently started a brand new business, or perhaps you’re still in the planning phase and getting ready to open the doors to your new venture? Are you looking for tips and advice on how to ensure you take every step possible to guarantee the success of your new business? All too often, people focus on the big things to aid in the success of the business, and while those factors are certainly important, there are also a lot of smaller aspects to be aware of. In fact, sometimes, these smaller factors can play just as large a role.

We’ve taken all the guesswork out of it for you and put together a number of tips concerning the must-have office tools and technology that can help your business to be more productive and, therefore, successful. So let’s dive right into it.

A High Tech and Feature-Rich Phone System

The majority of businesses need to be able to have a phone system that not only works but is also reliable, reasonably-priced, easy to install, requires little maintenance, and allows for everyone in the business to be connected to one another through an internal system. Depending on the size and type of business you are operating you may also need dedicated hosted phone systems (hosted phone systems are ideal for call centres and there are many companies such as comms-consult.com who can get you set up), the ability to track numbers, a call recording system which can help improve quality control and call logging.

It’s a good idea to take a good look at the options available to your business when it comes to your telecom needs and be sure you’re picking the most suitable and effective products. Often, a basic phone line isn’t enough for businesses.

A Virtual Link to Aid in Productivity

Nowadays, businesses operate in very different ways in that not everyone is sitting in one office space on a computer. What this means is that you need to give everyone the ability to connect their devices to each other, regardless of where you are located. A virtual link such as DropBox can prove to be one of your most valuable tools. What this does is allow everyone to share files, documents, images, and more. There is no restriction on size and the content is visible to all once you are connected to the Internet.

As an added tip, look for a solution that allows you to organize and manage the content. For example, with Dropbox, you can create folders. This can really help in the organization of your files, making it faster and easier to find what you want. It can also help to identify what content is meant for which person.

All Necessary Computers and Software

Of course, it’s pretty difficult to conduct business with a pen and paper only, which means you need the best computers and software. In today’s digital age, it’s impossible to be competitive without these tools. Even just from a communication standpoint, the majority of people are communicating by email nowadays so you need to have access to it.

Here’s where things get tricky. Computers and software meant for your business can get pretty expensive and confusing, so this is an area you’ll want to take some time on and do your research. The type of industry you are in, the kind of customers you have and, of course, the work you do will determine exactly what you need. For some businesses, you’ll be able to get away with the bare minimum, whereas others will need a range of dedicated software on powerful computers.

Of course, an Internet connection and computer network goes hand-in-hand with this equipment, as this is what will keep everyone connected both inside the office and out.

The All-In-One Printer

Chances are you will need to do at least some printing in your office, which means you need a printer to get the job done. Ideally, you want to look for a multifunction printer so that you don’t need multiple machines. This works as a space-saver and tends to be more economical. Instead of buying a brand new machine, which likely isn’t in the budget, you can look into used machines or rent one from an office supply store.

As for what functions it should be able to do, look for a printer that can also scan documents. Of course, finding one that is user-friendly will also end up saving you time and hassle.

It’s All the Little Things that Add Up

Starting a new business is always a risky venture and there is so much to consider and prepare for. While those big decisions are important to the success of your business, so are the little ones such as the office tools and technology, as they can end up making or breaking the company itself.

Guest post provided by Lizzie Brown

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